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Working Holiday Application Procedure

WORKING HOLIDAY APPLICATION PROCEDURE

This page concerns application for Working Holiday. Details about Working Holiday, who can apply and the conditions for applying can be found on the website of the Danish Agency for Labour Market and Recruitment.

Below is the procedure for application for Working Holiday in Denmark at the Royal Danish Embassy in Tokyo. Application procedure for Working Holiday differs from other types of residence permit applications on some points. Therefore it is described separately from other types of residence permits applications described elsewhere on this website.

1. How to submit the application.
2. Application form.
3. Required documentation.
4. Make an appointment with the embassy.
5. Submit the application.
6. Case order ID.
7. Fee.
8. Processing time.
9. While you wait for the decision.
10. How to receive the decision.
11. Leaving for Denmark.
12. Residence card.

1. How to submit the application.

Decide how you wish to submit the application. There are 2 options: A) Application at the Embassy, B) Application in Denmark.

A) Application can only be submitted at the Danish embassy in Tokyo if you have resided legally in Japan for the past three months. This means that in order to apply at the Danish embassy in Tokyo, you must either be a Japanese citizen or have a residence permit to Japan which was issued at least three month before the time of application. 90 days tourist visa to Japan does not qualify for application at the Embassy.

B) Application in Denmark can be made if you are residing legally in Denmark (based on another residence permit, a visa, visa-free stay, or under EU regulations). If you apply in Denmark, the Embassy does not become involved in the application process or in the biometric recording.

Please see the website of the Danish Agency for Labour Market and Recruitment for details. Link is found above. 

2. Application form.

Please find the application form on the website of the Danish Agency for Labour Market and Recruitment. Link is found above. 

Fill out the application form and attach any supporting documentation that you must provide.

3. Required documentation.

Consult the application form to find the required documentation for your application.
The application form contains a description of the documentation which must be submitted at the time of application. Please read the information about documentation in the application form very carefully. Please note that the Embassy does not process your application. Your application is processed by the Danish Agency for Labour Market and Recruitment. Therefore the Embassy is not able to offer any guidance regarding which documentation you should submit with your application. Please refrain from contacting the Embassy for questions or confirmation about documentation. If you are in doubt, please contact the Danish Agency for Labour Market and Recruitment.

The Embassy is not able to confirm whether you are submitting the correct documentation when you apply. If the Danish Agency for Labour Market and Recruitment decides during the case processing that you did not submit the correct documentation, you will be contacted by the agency.

Further information about documentation can be found on the documentation page.

4. Make an appointment with the Embassy.

Contact the Embassy minimum one week before your desired application date (1 month for applications during busy season May, June, July).
Write an email to tyoambcon@um.dk
Email subject line should read:
- “Working Holiday Appointment” – [Applicant’s full name]
Email should contain:
- Full name
- Nationality
- Telephone number
- Preferred dates and times to come to the Embassy (minimum one week after sending the email)

Please note that the Embassy cannot guarantee that you will be able to apply on your preferred dates and times. If you do not state a specific date or time, a date and time will be appointed to you.

5. Submit the application.

Carefully check in the application form that you have collected all supporting documentation. Arrange the documents according to the order listed in the application form. Submit the application to the Embassy on the day of the appointment.

IMPORTANT: You must always bring your original passport when you appear at the Embassy. The Embassy does not keep your passport during the application process.

6. Case order ID.

When you submit your application, you will be informed the Case order ID which will be created for your case. The Case order ID is a unique identification code used to identify the application. All inquiries about the application must refer to the Case order ID.

7. Fee.

When you submit the application you must pay the processing fee in cash to the Embassy. You can find information about Embassy fees on the Embassy fee information page.

Japanese citizens are exempt from fee payment, but citizens of Argentina, Australia, Canada, Chile, New Zealand and South Korea who apply for Working Holiday to Denmark at the Embassy in Tokyo must pay the fee.

8. Processing time.

Submitting the application and recording biometric data at the Embassy takes 30-60 minutes. Information about case processing time at the Danish Agency for Labour Market and Recruitment can be found on their website. The Embassy is not able to guide about case processing time.

9. While you wait for the decision.

The Embassy has no influence on the case process or how long time it takes. The Embassy is therefore not able to speed up the case process or inform you when a decision will be made. Furthermore, the Embassy cannot contact the Danish Agency for Labour Market and Recruitment on your behalf. If you want to make inquiry about your case, you must contact the Danish Agency for Labour Market and Recruitment directly. There is no reason to contact the Embassy about your case after the application has been submitted and the biometric recording has been made.
 
10. How to receive the decision.

The Danish Agency for Labour Market and Recruitment will contact you by postal mail when a decision has been made. The Embassy will receive the decision letter from the agency and forward the letter to the address you have stated in your application. Be sure to read the decision letter carefully. The letter will instruct you what to do next.

11. Leaving for Denmark.

If you decide to go to Denmark on a visa-free stay before receiving the decision letter, please make sure to inform the Danish Agency for Labour Market and Recruitment directly about your new address in Denmark. The Embassy is not able to register your new address in Denmark.

If you do not inform the Danish Agency for Labour Market and Recruitment directly about your new address in Denmark, the agency will send the decision letter to the Embassy, and the Embassy will send the decision letter to the address you have stated in your application.

Please remember that if you decide to go to Denmark on a visa-free stay before you receive the decision letter, you are not allowed to begin the activity you have applied for (Working Holiday), until you have received an approval.

12. Residence card.

If you are approved for a residence permit for Working Holiday to Denmark, you will receive a residence card when you have arrived in Denmark. The decision letter will instruct you how to receive the residence card. The Embassy is not able to offer guidance regarding what to do once you have arrived in Denmark.