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VSS - Visa self service

Mandatory online application for Schengen visa

VSS - Visa self service

VSS is an online Visa Self Service website. It is mandatory to apply online before appearing in person at the Embassy in Tokyo to submit documentation and have biometric data recorded. It is not possible to apply with a paper application form.

The Visa Self Service website is found at this address:

(Please note: Visa Self Service changes to ApplyVisa from 1 July 2019. Applicants must apply using Visa Self Service until and including 30 June 2019.)

Before you apply online, please make sure you have checked all relevant information about how to apply and which documentation is needed, as well as how to make an appointment. Begin your visa application by following the instructions on the website of the Denmark visa application centre.

How to apply online:

Please see FAQ notes below the list.

  1. Register a user profile on the website.
  2. Log in to the VSS website.
  3. Fill out the necessary data (see detail notes below).
  4. Pay the visa fee by credit card online.
  5. Submit the online application.   
  6. Print the cover letter from the website and sign it. Application is not possible without the printed and signed cover letter.
  7. Make an appointment with the visa application centre.
  8. The signed cover letter must be submitted to the visa appliation centre along with the necessary documentation listed on the website of the visa application centre.


Point 2, VSS login:

The Embassy and the visa application centre cannot assist you with technical errors in the VSS website. In case of problems please consult with the technical support whose contact information is found on the VSS website.

Point 3, necessary data:

When you fill out the online application form, do not use the category "Other" for the purpose of your visit or for your occupation. Use the main categories which best match your travel purpose and your occupation. For example, participation in conferences and non-commercial meetings belong to the travel purpose category "Business".

Point 4, visa fee:

When you apply online on the VSS website, you should pay the fee by credit card. Please note that there is also a fee which you must pay in cash at the visa appliation centre. Please see the visa appliation centre website.

Special categories of applicants free of charge: A few special categories of applicants are free of charge. Details about these and other rules can be found in the Visa Code Handbook, which contains the common visa guidelines for all Schengen countries. Please consult article 4.4.2 of the Visa Code Handbook to see if you belong to a fee exempt category.

Applicants who are family members of EU citizens, who are exercising their rights to free movement within the EU under Directive 2004/38/EC, are also fee exempt. For details please consult the Visa Code Handbook part III. Please be aware that in order to be fee exempt, it is not sufficient to be a family member of an EU citizen. The EU citizen must be exercising their right to free movement under Directive 2004/38/EC. This, in principle, means that the EU citizen must have moved to another Schengen country in order to work. Please consult the Visa Code Handbook for details. Applicants who have checked and verified that they are free of charge, should choose zero as their payment option in the VSS website. Be aware that if it is later discovered that the applicant is in fact not fee exempt, the payment must be made by bank transfer to the Embassy.
Applicants who do not own a credit card: Applicants who do not have credit card can pay to the Embassy bank account. The calculation is based on the fee in Euro. The visa fee in yen may be changed without prior notice, due to changing exchange rates. Please see the Embassy fee page for details.

Point 6, cover letter:

The visa application centre does not have access to your cover letter and cannot print it for you. If you forgot to bring it, the visa application centre cannot refuse to receive your application but your application will be rejected by the Embassy.