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Going to Denmark to WORK or STUDY?

All foreign nationals need a residence permit to stay in Denmark for more than 90 days. Citizens of the EU/EEA countries, Switzerland or the Nordic countries can reside in Denmark according to special regulations.

 

General information

Depending on the category of application (work, study, working holiday, accompanying family members, family reunification etc.), residence permit applications to Denmark are processed by either The Danish Immigration Service (DIS) or The Danish Agency for International Recruitment and Integration (SIRI). The application form contains the information about which is the relevant authority for that type of application.

On the shared website of DIS and SIRI you can find detailed information about the different residence permits to Denmark and how to apply.

All questions regarding which category to apply in, and whether you need a work permit, must be directed to DIS/SIRI. Be aware that even if you do not need work permit, you will still need a visa if you are not visa exempt to Denmark. Japanese nationals are visa exempt to Denmark.

How to apply

Denmark’s external service provider, VFS Global, receives applications for residence permits at the Denmark visa application centre in Tokyo.

The applicant prepares the application in accordance with the instructions on the website of the Denmark visa application centre. After preparations, the applicant makes an appointment with the visa application centre, and on the day of the appointment, the applicant submits the application and supporting documentation at the centre. At the same time biometric data of the applicant is recorded. The applicant also agrees with the application centre how to receive the decision, either by postal mail (a service fee applies) or to pick up the decision letter personally.

Once the application has been submitted with all the necessary documentation, the application, the documentation and the biometric data are forwarded by the visa application centre to the Danish Embassy in Tokyo, after which the Embassy forwards the application and the biometric data to the Danish immigration authorities (DIS or SIRI) for processing.

Please note: regardless whether you apply online or you apply by a paper application, you must still appear in person at the visa application centre for submission of documents and recording biometrics. The difference between the two forms of application is that with online application you submit much less documents on the day of application at the visa application centre.

Please visit the website of the Denmark visa application centre for information about how to book an appointment and how to submit an application.

Fees

For a residence permit application there are up to 3 fees to be paid:

1. The Danish immigration authorities request a fee for most types of applications. Fees to DIS/SIRI are paid online and the receipt for online payment must be submitted at the day of appointment at the visa application centre. Please see the website of DIS/SIRI for details about their fees.

Please note: regardless whether you apply online or you apply by a paper application, you must still pay the fee to DIS/SIRI online.

2. The Embassy requires a fee for handling the application. The fee is paid to the Embassy bank in advance and the receipt for payment must be presented on the day of appointment at the visa application centre.

Please note: Japanese nationals are currently exempted from the Embassy fee. Please see the Embassy fee page for details about Embassy fees.

3. The visa application centre requires a service fee. The fee is paid in cash on the day of appointment. Additional service fees may apply, for example for sending documents by postal mail. Please see the website of the visa application centre for details about their fees.

During the case processing

Once the application has been submitted at the visa application centre, the applicant should refrain from contacting the Embassy about the case. The Embassy can offer no relevant information about a case which is under processing.

If, in exceptional circumstances, the Danish immigration authorities determine that there is a problem with the submitted documentation, or if the applicant needs to be called for an interview to clarify something regarding the application, the same process as the applicant has agreed with the visa application centre for receiving the decision, will be used for delivery of the message about the problem.

Receiving the decision

Regardless whether you are granted a residence permit to Denmark or your application is rejected, the decision will come in the form of a letter, which will be sent by the Danish immigration authorities to the Embassy, who will forward the letter to the visa application centre.

Depending on the applicant’s agreement with the visa application centre, the application centre will either send the letter to the applicant by postal mail (a service fee applies), or the applicant will be requested to pick up the letter in person. Please make agreement with the visa application centre on the day you apply how to receive the decision letter.

Leaving for Denmark

If you are visa exempt to Denmark and you decide to go to Denmark before receiving the decision letter, make sure to inform the Danish immigration authorities (DIS or SIRI) directly about your new address in Denmark. The visa application centre and the Embassy are unable to register your new address in Denmark, and they will not contact the Danish immigration authorities on your behalf.

If you fail to inform DIS/SIRI directly about your new address in Denmark, they will send the decision letter to the Embassy, and then the letter will be sent to the visa application centre for pickup. Once that process has begun, there is no way for the visa application centre or the Embassy to re-direct your decision letter to another address. If you fail to follow this guide and leave for Denmark without notifying DIS or SIRI about your new address, you must contact the immigration authorities directly to get your decision.

Japanese citizens are visa exempt to Denmark. Therefore, Japanese citizens do not need a visa sticker in their passport to go to Denmark.

Please remember that if you decide to go to Denmark on a visa-free stay before you receive the decision letter, you are not allowed to begin the activity you have applied for (work, study etc.), until you have received an approval.

If you are not visa exempt to Denmark and you receive an approval, you will, in addition to your decision letter, also be granted an entry visa. The visa is a sticker which must be inserted in your passport. The visa allows you to enter Denmark within a specific period of time (which is typically shorter than the validity of your residence permit). If you are not visa exempt to Denmark, you cannot go to Denmark before you have received the visa. You must agree with the visa application centre in advance how to get the passport sent back and forth to you, or handing it in and picking it up in person.

Residence card

If you are granted a residence permit to Denmark, you will receive a residence card once you have arrived in Denmark. The decision letter will instruct you how to receive the residence card. The visa application centre and the Embassy are not able to offer guidance regarding what to do, once you have arrived in Denmark.