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Residence Permit Application Procedure

RESIDENCE PERMIT APPLICATION PROCEDURE

Work, Studies, PhDs, Interns, Au-pair, and Accompanying family members for these categories.

This page concerns application for work-related activities, studies, PhDs, interns, trainees, au-pair and accompanying family members of any of these categories. If you travel to Denmark to join family members who live permanently in Denmark you must apply under the rules for Family Reunification.

Procedure for application for a residence permit to Denmark at the Royal Danish Embassy in Tokyo:

1. How to submit the application.
2. Application form.
3. Required documentation.
4. Case order ID.
5. Fee.
6. Make an appointment with the embassy.
7. Submit the application.
8. Processing time.
9. While you wait for the decision.
10. How to receive the decision.
11. Leaving for Denmark.
12. Residence card.

1. How to submit the application.

Decide how you wish to submit the application. There are 3 options: A) Paper application at the Embassy, B) Online application or C) Paper application in Denmark. Paper application at the Embassy and online application both require that the applicant appears in person at the Danish Embassy in Tokyo.

A) Paper application can only be submitted at the Danish embassy in Tokyo if you have resided legally in Japan for the past three months. This means that in order to apply at the Danish embassy in Tokyo, you must either be a Japanese citizen or have a residence permit to Japan which was issued at least three month before the time of application. 90 days tourist visa to Japan does not qualify for application at the Embassy.

B) Online application is only relevant for certain application types and only if those who are inviting you to Denmark make use of their Danish digital signature for the application process. Those who are inviting you to Denmark should inform you if they intend to apply using online application. If you are residing legally in Japan, online application can be made regardless of your status of residence, but you must appear at the Embassy to have your biometric features recorded no later than 14 days after the application has been submitted online. The biometric features which are recorded are digital photo, fingerprints and electronic signature.

C) Application in Denmark can be made if you are residing legally in Denmark (based on another residence permit, a visa, visa-free stay, or under EU regulations). If you apply in Denmark, the Embassy does not become involved in the application process or in the biometric recording.

Please see the website of the Danish Agency for Labour Market and Recruitment for the detailed rules about where to apply. 

2. Application form.

Make sure which application form you should use for your type of application.

The type of application form you should use depends on the purpose of your stay in Denmark. Find your application form on the website of the Danish Agency for Labour Market and Recruitment.

If you, or those who are inviting you to Denmark, are in doubt which application form to use, please contact the Danish Agency for Labour Market and Recruitment.

The Embassy is not able to offer guidance regarding which type of application form you should use. Additionally, the Embassy is not able to confirm or verify whether you are applying with the correct form. Therefore kindly refrain from contacting the Embassy about which application form you should use.

Please note: It is always those who have invited you to Denmark who begin the application process. They do so by filling out their part of the application form (either paper or online) and attach any supporting documentation that they must provide. Afterwards, you fill out your part of the application form and attach any supporting documentation that you must provide.

3. Required documentation.

Consult the application form to find the required documentation for your application.
The application form for each type of residence permit contains a description of the documentation which must be submitted at the time of application. Please read the information about documentation in the application form very carefully. Please note that the Embassy does not process your application. Your application is processed by the Danish Agency for Labour Market and Recruitment. Therefore the Embassy is not able to offer any guidance regarding which documentation you should submit with your application. Please refrain from contacting the Embassy for questions or confirmation about documentation. If you are in doubt, you or those who are inviting you to Denmark should contact the Danish Agency for Labour Market and Recruitment.

The Embassy is not able to confirm whether you are submitting the correct documentation when you apply. If the Danish Agency for Labour Market and Recruitment decides during the case processing that you did not submit the correct documentation, you will be contacted by the agency.

Further information about documentation can be found on the documentation page.

4. Case order ID.

Create a Case order ID on the website of the Danish Agency for Labour Market and Recruitment. The Case order ID is a unique identification code used to identify the application. All inquiries about the application must refer to the Case order ID.

5. Fee.

After the case order ID has been created, pay the application fee online on the website of the Danish Agency for Labour Market and Recruitment.

Please be aware that there are two fees to be paid for a residence permit application: One fee must be paid online to the Danish Agency for Labour Market and Recruitment. Another fee must be paid in cash to the Embassy.

Please consult the website of the Danish Agency for Labour Market and Recruitment for details about the online fee. The Embassy is not able to offer any guidance regarding the fee you should pay to the Danish Agency for Labour Market and Recruitment. Additionally, the Embassy is not able to confirm or verify whether you have paid the correct fee online. Remember to print out the receipt for the online payment. The payment receipt must be presented when you appear in person at the Embassy.

The fee to the Embassy must be paid in cash when you appear in person at the Embassy. You can find information about Embassy fees on the Embassy fee information page.


6. Make an appointment with the Embassy.

Contact the Embassy minimum one week before your desired application date (two weeks for applications during busy season May, June, July).
Write an email to tyoambcon@um.dk
Email subject line should read:
- “Appointment” – [Case order ID] – [Applicant’s full name]
Email should contain:
- Case order ID
- Full name
- Nationality
- Telephone number
- Preferred dates and times to come to the Embassy (minimum one week after sending the email)
- How the application will be submitted (paper or on-line)
- Type of application (work, studies, PhD, intern etc.)
Please note that the Embassy cannot guarantee that you will be able to apply on your preferred dates and times. If you do not state a specific date or time, a date and time will be appointed to you.

7. Submit the application.

Paper application: Carefully check in the application form that you have collected all supporting documentation. Arrange the documents according to the order listed in the application form. Submit the application to the Embassy on the day of the appointment.

Online application: Submit the application online before appearing at the Embassy. You must have your biometrics recorded no later than 14 days after the application has been submitted online. Remember to print out the receipt for online application. The receipt will specify which documents you need to bring on the day of your appointment at the Embassy. Please note that the receipt for online application is not the same as the receipt you have received for the online payment of the fee.

IMPORTANT: You must always bring your original passport when you appear at the Embassy. The Embassy does not keep your passport during the application process.

8. Processing time.

Submitting the application and recording biometric data at the Embassy takes 30-60 minutes. The case processing time at the Danish Agency for Labour Market and Recruitment depends on the type of application. Information about case processing time can be found on the website of the Danish Agency for Labour Market and Recruitment. The Embassy is not able to guide about case processing time.

9. While you wait for the decision.

The Embassy has no influence on the case process or how long time it takes. The Embassy is therefore not able to speed up the case process or inform you when a decision will be made. Furthermore, the Embassy cannot contact the Danish Agency for Labour Market and Recruitment on your behalf. If you want to make inquiry about your case, you must contact the Danish Agency for Labour Market and Recruitment directly. There is no reason to contact the Embassy about your case after the application has been submitted and the biometric recording has been made.
 
10. How to receive the decision.

The Danish Agency for Labour Market and Recruitment will contact you by postal mail when a decision has been made. The Embassy will receive the decision letter from the agency and forward the letter to the address you have stated in your application. Be sure to read the decision letter carefully. The letter will instruct you what to do next.

11. Leaving for Denmark.

If you are visa exempt to Denmark and you decide to go to Denmark before receiving the decision letter, please make sure to inform the Danish Agency for Labour Market and Recruitment directly about your new address in Denmark. The Embassy is not able to register your new address in Denmark.

If you do not inform the Danish Agency for Labour Market and Recruitment directly about your new address in Denmark, the agency will send the decision letter to the Embassy, and the Embassy will send the decision letter to the address you have stated in your application.

Please remember that if you decide to go to Denmark on a visa-free stay before you receive the decision letter, you are not allowed to begin the activity you have applied for (work, study etc.), until you have received an approval.

Japanese citizens are visa exempt to Denmark. Therefore Japanese citizens do not need a visa to go to Denmark.

If you are not visa exempt to Denmark and you receive an approval, the decision letter will instruct you to make an appointment with the Embassy to get a visa. A visa is a sticker which is inserted in your passport and which allows you entry to Denmark within a specific period of time. If you are not visa exempt to Denmark, you cannot go to Denmark before you have received the visa. If you live far from Tokyo, you can send your passport to the Embassy to get the visa, so that you do not have to travel to Tokyo a second time. The Embassy will send the passport back to you by registered postal mail. Please note that this does not mean that you can avoid appearing in person at the Embassy in connection with your application. You must appear in person at the Embassy for the biometric recording when you apply, as explained above.

12. Residence card.

If you are approved for a residence permit to Denmark, you will receive a residence card when you have arrived in Denmark. The decision letter will instruct you how to receive the residence card. The Embassy is not able to offer guidance regarding what to do once you have arrived in Denmark.